Home Coleman Street Ward Club Founded 1862

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OBJECTS\u003c/p\u003e\n\u003cp\u003e1.1 The Coleman Street Ward is founded on a non-political basis and is for the association of Members with a view to watch and protect the interests of the Ward and to promote neighbourly and social intercourse, particularly in matters of local interest and appertaining to the rights and privileges of the City of London, but excluding those of a religious or political nature.\u003c/p\u003e\n\u003cp\u003e2. MEMBERSHIP AND QUALIFICATIONS\u003c/p\u003e\n\u003cp\u003e2.1 All candidates for admission to Membership of the Club shall be persons who, at the date of their application, be either\u003c/p\u003e\n\u003cp\u003e2.1.1 On the Ward list of municipal or parliamentary Voters for the City of London and Westminster in respect of an address within the Ward or\u003c/p\u003e\n\u003cp\u003e2.1.2 Shall be interested in or represent a Company, Society or Business within the Ward or\u003c/p\u003e\n\u003cp\u003e2.1.3 Exercise a Profession or be engaged in Business within the Ward or\u003c/p\u003e\n\u003cp\u003e2.1.4 Be a Spouse/Partner or Child of a Member or\u003c/p\u003e\n\u003cp\u003e2.1.5 Be able to satisfy the Committee that they have the interests of the Ward at heart\u003c/p\u003e\n\u003cp\u003e2.1.6 No member shall be disqualified from retaining their Membership by ceasing to be on the said Ward list or by reason of their subsequently leaving the Ward\u003c/p\u003e\n\u003cp\u003e3. CHAPLAIN\u003c/p\u003e\n\u003cp\u003e3.1 An Honorary Chaplain shall be elected annually who shall be, ex officio, a member of the committee\u003c/p\u003e\n\u003cp\u003e4. Committee\u003c/p\u003e\n\u003cp\u003e4.1 The affairs of the Club shall be managed by a Committee elected from Members of the Club composed as follows: -\u003c/p\u003e\n\u003cp\u003e4.1.1 President being the Alderman of the Ward (if they be willing so to serve) or failing him the Deputy or otherwise the next senior Common Councillor.\u003c/p\u003e\n\u003cp\u003e4.1.2 Chairman\u003c/p\u003e\n\u003cp\u003e4.1.3 Vice-Chairman\u003c/p\u003e\n\u003cp\u003e4.1.2 Honorary Secretary\u003c/p\u003e\n\u003cp\u003e4.1.3 Honorary Treasurer\u003c/p\u003e\n\u003cp\u003e4.1.4 Up to three Assistant Honorary Secretaries, who may be assigned specific portfolios or areas of responsibility as determined by the Committee from time to time.\u003c/p\u003e\n\u003cp\u003e4.2 Having been recommended by the committee to the Annual General Meeting, each of those officers listed at 4.1 must be elected by those present at that Annual General\u003cbr\u003e\u003c/p\u003e\n\u003cp\u003eMeeting, and their reappointment be confirmed at each subsequent Annual General\u003c/p\u003e\n\u003cp\u003eMeeting (AGM).\u003c/p\u003e\n\u003cp\u003e4.3 In addition there shall be not less than four nor more than six other Committee Members\u003c/p\u003e\n\u003cp\u003e4.4 Any Members who are representatives of the Ward on the Court of Common Council,\u003c/p\u003e\n\u003cp\u003eshall be co-opted annually to the Committee should they wish to serve.\u003c/p\u003e\n\u003cp\u003e4.5 The Committee shall have power to fill any vacancy by co-opting any five Committee\u003c/p\u003e\n\u003cp\u003eMembers assembled to form a quorum as a Committee; any ten Members assembled to\u003c/p\u003e\n\u003cp\u003eform a quorum at any General or special Meeting\u003c/p\u003e\n\u003cp\u003e4.6 At each AGM the two Senior Members of the Committee and any Committee Member\u003c/p\u003e\n\u003cp\u003eco-opted since the previous AGM shall retire, but shall be eligible for re-election,\u003c/p\u003e\n\u003cp\u003eseniority being reckoned from the date of initial election to the Committee or if reelected\u003c/p\u003e\n\u003cp\u003efrom the date of re-election.\u003c/p\u003e\n\u003cp\u003e4.7 The year of election or re-election of every Member to the Committee as the case may\u003c/p\u003e\n\u003cp\u003ebe shall be stated on the printed list of members; the Honorary Secretary to notify\u003c/p\u003e\n\u003cp\u003eMembers of the Committee due for retirement in sufficient time before each AGM to\u003c/p\u003e\n\u003cp\u003eenable them to seek re-election if desired.\u003c/p\u003e\n\u003cp\u003e4.8 All Past Chairmen are, ex officio, members of the committee for so long as they remain\u003c/p\u003e\n\u003cp\u003emembers of the club.\u003c/p\u003e\n\u003cp\u003e4.9 Term of Office – Honorary Secretary\u003c/p\u003e\n\u003cp\u003e4.9.1 The Honorary Secretary shall normally serve for a term of three years.\u003c/p\u003e\n\u003cp\u003e4.9.2 The Committee may approve a single extension of up to two further years where\u003c/p\u003e\n\u003cp\u003eit considers this to be in the best interests of the Club.\u003c/p\u003e\n\u003cp\u003e4.9.3 No Honorary Secretary shall serve for more than five consecutive years in total.\u003c/p\u003e\n\u003cp\u003e5. HONORARIA\u003c/p\u003e\n\u003cp\u003e5.1 The Honorary Secretary, Honorary Treasurer and any of the Assistant Honorary\u003c/p\u003e\n\u003cp\u003eSecretaries may, at the discretion of the Committee, be paid an honorarium in\u003c/p\u003e\n\u003cp\u003erecognition of duties undertaken on behalf of the Club.\u003c/p\u003e\n\u003cp\u003e5.2 Any honorarium paid shall be reported to Members at the Annual General Meeting.\u003c/p\u003e\n\u003cp\u003e6. NOMINATIONS TO COMMITTEE\u003c/p\u003e\n\u003cp\u003e6.1 Nominations in writing for election to the Committee (together with written notification\u003c/p\u003e\n\u003cp\u003eof willingness to act) shall be lodged with the Honorary Secretary in writing duly\u003c/p\u003e\n\u003cp\u003eproposed and seconded at least twenty-one days before the election Meeting and the\u003c/p\u003e\n\u003cp\u003ename or names of those up for election shall be inserted in the notice convening the\u003c/p\u003e\n\u003cp\u003eMeeting.\u003c/p\u003e\n\u003cp\u003e6.2 To be eligible for nomination to the committee a person must have been a member of\u003c/p\u003e\n\u003cp\u003ethe club for a minimum of two years and shown good attendance at events (particularly\u003c/p\u003e\n\u003cp\u003eGeneral Meetings and Civic Functions) over that period.\u003cbr\u003e\u003c/p\u003e\n\u003cp\u003e7. CHAIRMAN TO PRESIDE\u003c/p\u003e\n\u003cp\u003e7.1 All business and social Meetings of the Club shall be presided over by the Chairman, or in their absence by the Vice-Chairman.\u003c/p\u003e\n\u003cp\u003e8. ANNUAL GENERAL MEETING\u003c/p\u003e\n\u003cp\u003e8.1 The AGM shall be held within three months of the end (i.e. 31st December) of every financial year of the Club.\u003c/p\u003e\n\u003cp\u003e9. SOCIAL FUNCTIONS\u003c/p\u003e\n\u003cp\u003e9.1 The Committee shall have power to arrange in each year for Members and their friends such Banquets, Luncheons, Social Meetings, and Debates or Discussions as may be considered desirable to further the interests of the Ward or otherwise (not being of a religious or political nature) and to fix the venues thereof and to decide upon the expenses to be incurred thereby and for the charges to be made to Members and their guests in respect thereof.\u003c/p\u003e\n\u003cp\u003e9.2 The Committee may at the expense of the Club invite distinguished guests or well known public persons to its Meetings. The Club will not be answerable for orders given other than by the Honorary Secretary.\u003c/p\u003e\n\u003cp\u003e9.3 Notifications of all such Meetings aforesaid shall be communicated by the Honorary Secretary to all Members in such form as shall call for all information necessary to ensure the success of any function and he shall at the discretion of the Committee issue appropriate invitation cards.\u003c/p\u003e\n\u003cp\u003e10. CLUB BADGES\u003c/p\u003e\n\u003cp\u003e10.1 The Chairman\u0027s badge shall be worn by the Chairman or Vice-Chairman when presiding at a social Meeting of the Club. The badge shall remain in the custody either of the Chairman during their term of office or of the Honorary Secretary, and the Honorary Secretary shall see that the badge is at all times fully insured at the expense of the Club.\u003c/p\u003e\n\u003cp\u003e10.2 Vice-Chairman’s Badge shall be worn by the Vice Chairman at function when not acting as the Chairman.\u003c/p\u003e\n\u003cp\u003e10.3 The Honorary Secretary’s Badge shall be worn by the Honorary Secretary at functions.\u003c/p\u003e\n\u003cp\u003e10.4 Past Chairmen may, if they wish, wear a past Chairman\u0027s badge at all social functions of the Club, and on other appropriate occasions.\u003c/p\u003e\n\u003cp\u003e11. ENTRANCE FEE AND SUBSCRIPTION\u003c/p\u003e\n\u003cp\u003e11.1 The entrance fee for each Member on admission to the Club and the annual subscription shall be such amounts as shall be approved from time to time by a special or general Meeting of Members; New Members whose election is confirmed between the 1st October and 31st December, shall in respect of the first subscription be liable only for half the annual amount thereof.\u003c/p\u003e\n\u003cp\u003e11.2 Subscriptions to be due and payable to the Honorary Secretary on the first of January or in the case of New Members, within 14 days of notification of election.\u003cbr\u003e\u003c/p\u003e\n\u003cp\u003e12. SUBSCRIPTIONS IN ARREARS\u003c/p\u003e\n\u003cp\u003e12.1 In the event of any Member being not less than one year in arrear to the Club as regards their subscription and failing to reply to formal application for it, they shall cease to be a Member and their name shall be removed from the list kept and issued by the Honorary Secretary. Provided that a name so removed may be reinstated upon receipt by the Committee of a satisfactory explanation and payment of arrears decided to be due.\u003c/p\u003e\n\u003cp\u003e13. ADMISSION TO MEMBERSHIP\u003c/p\u003e\n\u003cp\u003e13.1 The power of admitting Members shall be vested in the Honorary Secretary.\u003c/p\u003e\n\u003cp\u003e13.2 The names of all Candidates for Membership together with the names of their Proposer and Seconder (if applicable), shall be sent to the Honorary Secretary who see that their application is processed within fourteen days of receipt.\u003c/p\u003e\n\u003cp\u003e13.3 A General Meeting of the Members shall have power to invite for election as Honorary Members, if they are willing so to be, persons of distinction in the Public Life or Service of the City of London\u003c/p\u003e\n\u003cp\u003e13.4 The Committee shall have power with the approval of Members in General Meeting to create a class of Life Membership of the Club on such terms as the General Meeting shall consider reasonable.\u003c/p\u003e\n\u003cp\u003e14. VOTING RIGHTS\u003c/p\u003e\n\u003cp\u003e14.1 Every Member, except Honorary and Non-Active Members, whose current subscription shall have been paid, shall be entitled to one vote at all Meetings of the Club, the presiding Chairman having the right of additional casting vote.\u003c/p\u003e\n\u003cp\u003e15. NOTICES OF MOTION\u003c/p\u003e\n\u003cp\u003e15.1 All Notices of Motion relating to the affairs or constitution of the Club shall be placed on the Summons (unless in the opinion of the Chairman the subject thereof is one of emergency of which notice could not previously have been given) and the Meeting shall be called for at such time as the Honorary Secretary may think necessary. In case any Member who has given Notice of Motion for discussion shall not be present at the time appointed it shall be competent for any other Member to take up and introduce the subject.\u003c/p\u003e\n\u003cp\u003e16. SPECIAL MEETINGS\u003c/p\u003e\n\u003cp\u003e16.1 The Honorary Secretary shall summon a Special Meeting of Members: -\u003c/p\u003e\n\u003cp\u003e16.1.1 upon a resolution of the Members; or\u003c/p\u003e\n\u003cp\u003e16.1.2 upon receiving of a requisition signed by not less than 6 Members and delivered at the office of the Honorary Secretary, such requisitions stating the object of such Meeting; or\u003c/p\u003e\n\u003cp\u003e16.1.3 upon any matter arising which in the opinion of the Chairman, the Honorary Secretary and the Honorary Treasurer for the time being, renders it advisable or necessary for such a Meeting to be convened.\u003cbr\u003e\u003c/p\u003e\n\u003cp\u003e16.2 At least 7 days notice of such Special Meeting shall be given unless under sub clause 18.1.3 of their Rule the Chairman, Honorary Secretary and Honorary Treasurer decide that the circumstances are such as to warrant a shorter notice being given.\u003c/p\u003e\n\u003cp\u003e17. MINUTE BOOK\u003c/p\u003e\n\u003cp\u003e17.1 The Honorary Secretary shall summon all Meetings and shall enter all proceedings of the Club in a Minute Book kept for that purpose or save it as a digital file, and shall at each Meeting read the proceedings of the previous Meeting, and the same (if approved) shall be signed by the Chairman of the day. Except as otherwise provided in these rules not less than 7 days notice shall be given of all Meetings.\u003c/p\u003e\n\u003cp\u003e18. YEARLY LIST OF MEMBERS\u003c/p\u003e\n\u003cp\u003e18.1 The names and addresses of the Members shall be inserted by the Honorary Secretary in a record kept by them for that purpose with the year of their election prefixed to the name of each Member, and in the printed list of Members, the date of election of Committee Members and their telephone numbers shall be shown; this record can be kept digitally and the information shall only be made available to officers for the purpose of administering the affairs of the club\u003c/p\u003e\n\u003cp\u003e19. ANNUAL AUDIT\u003c/p\u003e\n\u003cp\u003e19.1 The Honorary Treasurer shall pay all accounts and once a year report the same. Their accounts shall be audited by an Honorary Auditor who is independent of the committee.\u003c/p\u003e\n\u003cp\u003e20. RETIREMENT OF MEMBERS\u003c/p\u003e\n\u003cp\u003e20.1 Any Member intending to withdraw from the Club shall signify their intention of doing so in writing to the Honorary secretary on or before the 1st January, or in default such Member shall remain liable for their subscription for the ensuing year, but the Committee shall have discretion in circumstances approved in Meeting to waive payment of a retiring Member’s subscription.\u003c/p\u003e\n\u003cp\u003e21. MEMBERS CONDUCT\u003c/p\u003e\n\u003cp\u003e21.1 If the conduct of any Member, either in or out of the Club shall, in the opinion of nine Members of the Club who shall certify the same in writing to the Honorary Secretary be injurious to its character or interests, the Committee shall call upon such Member for an explanation, and if the Committee so decide, a Special Meeting shall be summoned to consider such Members conduct, and if in the opinion of two thirds of the Members present, the conduct of such a Member should be found to be injurious to the character or interests of the Club, the Committee shall recommend such Member to resign and if they shall not do so within 28 days from the date of such recommendation (during which time the Club shall be closed to them) their name shall be erased from the list of Members and thereupon Notice of such erasure shall be sent to them forthwith by the Honorary Secretary and from that date they shall cease to be a Member of the Club and shall not afterwards be eligible for re-election. The Honorary Secretary to notify Members of the Committee due for retirement in sufficient time before each Annual General Meeting to enable them to seek re-election if desired.\u003cbr\u003e\u003cbr\u003e22. SUBSCRIPTIONS etc NOT RETURNABLE\u003c/p\u003e\n\u003cp\u003e22.1 No Member ceasing to belong to the Club by resignation or otherwise shall be entitled to have any part of their entrance fee or annual subscription returned to them\u003c/p\u003e\n\u003cp\u003e23. VARIATION OF RULES\u003c/p\u003e\n\u003cp\u003e23.1 No Rule of the Club shall be altered unless by a Notice of Motion to be given at least one month prior to the next Meeting except that when fresh Rules or amendments of existing Rules are advised by the Committee of the Club, particulars of the proposed fresh rules, alterations or amendments shall be given to the Members by the Honorary Secretary in the Notice convening the Meeting. Any question/s arising not provided for by these Rules shall be determined by a majority of the Members at the Meeting which such question/s may arise\u003c/p\u003e\n\u003cp\u003e24. COPIES OF RULES\u003c/p\u003e\n\u003cp\u003e24.1 Every Member shall be provided with a copy of these Rules.\u003c/p\u003e\n\u003cp\u003e\u003cem\u003eN.B. These rules were approved at a special Meeting held on 27th September, 1949 and supersede the Rules previously in force.\u003c/em\u003e\u003c/p\u003e\n\u003cp\u003e\u003cem\u003eAmendments approved on 5th April 1951, 18th November 1952, 17th March 1955, 3rd March 1959, 30th June 1964, 31st March 1966, 30th January1980, 28th March 1985, 22nd March 2000, 10th March 2022, 9th March 2023, 6th March 2024 and 5th March 2025 have been incorporated.\u003c/em\u003e\u003c/p\u003e\n\u003cp\u003e\u003cem\u003eMajor consolidation and re-draft March 2026\u003c/em\u003e\u003c/p\u003e","ContentConfig":{"Caption":null,"Icon":null,"IconColour":null,"CaptionColour":null,"UnderlineColour":null,"TextColour":null,"FontSize":null,"LineHeight":null,"RequiresLoggedInUser":false,"BottomMargin":0,"PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":null,"PageLinkCaption":null},"ComponentCode":null,"ComponentError":null,"BottomMargin":"0px","PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","CssClass":null,"ResponsiveClasses":"","PageLinkName":null,"PageLinkCaption":null,"Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""},"ImageConfig":{"ImageURL":null,"ObjectFit":"contain","ImageHeight":null,"FrameStyle":null,"BorderRadius":null,"Caption":{"IsActive":false,"Text":null,"SubText":null,"Font":{"Size":null,"Colour":null},"SubFont":{"Size":null,"Colour":null},"Alignment":null,"Position":null,"Margin":null,"BackgroundColour":null,"Blur":false,"Hover":false},"AltText":null,"LinkURL":null,"BottomMargin":0,"PaddingLeft":"10px","PaddingTop":"10px","PaddingRight":"10px","PaddingBottom":"10px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":null,"PageLinkCaption":null},"IgnoreCache":false}]}],"ColumnSpacing":"0px","BottomMargin":"0px","TopPadding":"0px","IsFullWidth":false,"IsBackgroundFullWidth":false,"Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""}}],"PageURL":"https://www.colemanstreet.org/Cms/Spaces/PUBLIC/Club+Rules?version=1","AllVersions":[],"Comments":[],"UpdatedComments":[],"Spaces":[],"IsWatching":false,"LastViewTime":null,"CanEdit":false,"CanPublish":false,"CanCopy":false,"CanCreateTemplate":false,"CanComment":false,"CanReadComments":false,"CanModerateComments":false,"CanLike":false,"CanWatch":false}
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